Who can be supported?

• Professors and lecturers with a contractual relationship to Viadrina

• Research staff members
• PhD students who are active in teaching
• Lecturers with work contracts at the Viadrina
• Emeritus professors and retired lecturers

What is supported?

Support is provided for guest lectureships at partner universities of the Viadrina in Erasmus+ programme countries. This cannot be the country in which you have your main residence.

If you are interested in a stay at a non-partner university of Viadrina, this is also possible after concluding a separate cooperation agreement. Please feel free to contact us!

Duration of the grant & teaching activity

Grants are awarded for a minimum of two days and a maximum of two months (60 days) - excluding travel time. The teaching workload is at least 8 hours per week (5 days) or shorter stays.

If the mobility activity lasts longer than one week, the minimum number of hours per additional day is calculated as follows: 8 hours divided by 5 days multiplied by the number of additional days (8 hours / 5 days x number of additional days).

In the case of "combined staff mobility" (teaching and further training, further development of pedagogical and curricular formation skills), a reduction of the teaching load by half to 4 hrs/per week can be permitted.

The application for funding in the Erasmus+ mobility programme can only be submitted at the Viadrina. A direct application to the EU Commission or the German Academic Exchange Service (DAAD) is not possible

Application deadline

There is no application deadline, we award the funds on an ongoing basis. Whether the funding can be granted depends on the available budget and the number of applicants. If you are interested, contact us directly, preferably with 6 weeks' notice, but this is not a requirement. As soon as you have our approval, you can submit the funding documents

Application documents

The following documents must be submitted after a funding confirmation:

1. The Mobility Agreement for Teaching filled out and signed by you and the partner university together with a preliminary cost planning for accommodation and travel costs (all by e-mail, scan is sufficient)
2. Submit a business trip form, which should be approved by your supervisor
3. We will complete the Grant Agreement for you on the basis of the Mobility Agreement and send it to you by e-mail. We need a printed original with your signature, preferably by in-house post
4. Have the Letter of Confirmation confirmed on site and return it to us in the original or as a scan after return, preferably by in-house post
5. You will receive a link to the EU online report directly by email after your mobility, please fill it in accordingly

Daily allowances

The fixed daily rates are divided into four country groups and apply up to the 14^th day of stay; from the 15^th to the 60^th day of stay, the subsidy amounts to 70 per cent of the daily rate:

Special financial support can be requested for lecturers with disabilities. Since university staff who is financed through a third-party subsidised project should not be better off than staff who is financed from regular budgetary funds, we are guided not only by your cost plan for mobility (accommodation and travel costs), but also by the guidelines of the Federal Travel Costs Act (Bundesreisekostengesetz). In order to calculate the funding rates, we therefore reserve the right to award zero-grant days (days without funding/daily allowance). If you have higher expenses and need a day of arrival or departure, these two days can be funded additionally. You should declare any surpluses on your income tax return.

Reisekosten

The travel allowance is calculated depending on the distance between the origin and destination of the mobility. This is determined uniformly with a distance calculator of the EU Commission.

With the project starting in June 2017, there is the possibility of a top-up for cost-intensive (domestic) travel expenses due to peripheral cities/regions in either the sending or the receiving country. This includes e.g. mountainous regions, islands or locations that are difficult to reach due to limited infrastructure. Eligible travel costs are those for intra-European travel routes where travel costs are expected to exceed 225 euros. A supplementary allowance for high domestic travel costs can only be reimbursed if it can be proven that a more economically favourable travel route was not possible. In order to apply for a supplementary allowance for high domestic travel costs, it is necessary to submit cost estimates for the travel costs incurred.

Before the mobility

• Please note the requirements and funding conditions (see above)
• Fill in the Mobility Agreement and let it be confirmed by the partner university/institution and then send it together with a cost plan to Aleksandra Klecha (by e-mail as a scan is sufficient)
• Submit a business trip form, which should be approved by your supervisor
• Check and sign the Grant Agreement (you will receive this pre-filled form from us by e-mail), then send the original to Aleksandra Klecha by in-house post
• Book your flights and accommodation

• If necessary, obtain additional insurance (Note: The Erasmus+ mobility grant is not linked to any insurance cover. If the Erasmus+ mobility takes place within the framework of a confirmed business trip, only the public health insurance for full-time employees of the Viadrina also covers the mobility abroad)
• After receipt of the Grant Agreement you will receive 70 percent of your funding

During the mobility

After the mobility

• Send the original Letter of Confirmation by in-house post or as a scan to Aleksandra Klecha
• Fill in the EU online participant report, you will receive the link with the invitation by e-mail
• After receiving the Letter of Confirmation and the EU online report, you will receive the remaining 30 per cent of the grant
• If necessary, declare the surplus of mobility grant as income in the income tax declaration, or declare the additional costs